smartai.SOLUTIONS

Product area

Plan the day. Keep your team in view.

A shift is open, a leave request arrives and hours still need recording. Staff & time brings scheduling, absences, working time and staff details into one shared workspace.

Simplified product view · fictional data
Simplified product view · fictional data

What you can do with it

Scheduling

Functions and example

Match schedules to actual shift requirements and identify the effect of absences early.

Functions

Preferred rota
Include staff preferences in planning.
Absences
Compare leave, sickness and training with the available team.
Planned and actual
Compare shift requirements, planned staffing and working time.
Planning analysis
Use rule-based notices and analysis for professional review of the schedule.
In everyday work

An absence changes the available staffing. Requirements, preferences and existing assignments are checked and the schedule is adjusted.

View product illustration with fictional data
Software platformStaffFictional data
RotaRequestsWorking timeAbsences

Scheduling

Example week
F = early · S = late · N = night · – = off duty
TeamMonTueWedThuFri
Demo team AFF–SS
Demo team BS–SFF
Demo team CNNN–N
Planned shifts12
Open requirement*3
Working timein view

*Separate example requirement: 15 shifts, 12 planned. Empty cells do not automatically mean unfilled shifts.

Example view with fictional data

Staff management & staff records

Functions and example

Organise staff records, contracts, correspondence and reporting in a shared working environment.

Functions

Staff record
Bring relevant information about the person together in one place.
Contracts
Manage staff contracts and related details.
Staff correspondence
Prepare letters using templates and editable AI drafts.
Staff reporting
Analyse information for team and staff organisation.
In everyday work

Staff information, contracts and related correspondence are reviewed in the record and analysed where needed.

View product illustration with fictional data
Software platformTeam & staffFictional data
Staff recordDemo staff member A
Master dataContractsCorrespondenceReporting
AreaInformation
ContractPart-time · 30 hours/week
DocumentsContract documents & agreements
CorrespondenceTemplate → draft → review
AnalysisWorking time & staff overview
EVERYTHING IN THE RIGHT CONTEXT

Go directly from staff information to the related document.

Example view with fictional data

Working time & attendance

Functions and example

Record starts, finishes and breaks. Make attendance and hours worked traceable for staff and managers.

Functions

Clock in and out
Document the start and end of work and breaks.
Time-entry origin
The connection associated with a time entry is logged server-side using the IP address.
Hours & attendance
Review the daily overview, working-time account and attendance.
Staff reports
Prepare time records and analysis for each staff member.
In everyday work

Starts, breaks and finishes are recorded; hours are reviewed in the time account and prepared for a report.

View product illustration with fictional data
Software platformShift monitoring & working timeFictional data
My working dayDemo staff member A
Recorded working time7 h 30 min08:00–16:00 · 30-minute break
08:00
Clock in12:00
Break12:30
Continue16:00
Clock out
Attendance8 h
Break30 min
Working time7.5 h

Example time entry · IP origin logged server-side

Example view with fictional data

Discuss your task

Your next step

The right building blocks for your daily work.

The functions build on Smart AI Core. Together we clarify which you need, what needs adapting and which operating approach fits. This becomes the concrete scope of your offer.

Discuss your task ↗View offer & operation ↗