smartai.SOLUTIONS

Modular software with AI

Less searching.
More getting things done.

The documents are scattered, the next question is waiting – and the actual task is left unfinished.

AI can provide answers and drafts. Smart AI Core brings AI, documents and planning into your workflow. With suitable modules for your tasks and adaptations for what you want to do next.

Discover suitable functions

From an individual task to a workable process.

One system. Many perspectives.Choose a view
smartai / CoreExample view
Property & administration

Everything about the property.

Example property

Parkstraße 12

3 rental units · residential property

3 Units1 Open case
Tenancy agreement · unit 01Document attached to the propertyPDF
Service charges · documentsCorrespondence & processingCase
Review the property, documents and history together.
Scheduling & time

The week at a glance.

Example week Early Late
Fictional rota with three staff members. F means early shift, S late shift, U leave, and a dash means off duty.
TeamMonTueWedThuFri
AL AlexFFS–F
AI KimSS–UU
SA Sam–FFSS
!
Thursday · early shift

The example staffing requirement still has an unfilled position.

Check requirements and availability. Make informed decisions.
Documents & AI

Found. On page 187.

What maintenance intervals are specified?
Technical manualp. 187

“Maintenance must be carried out every six months . The work performed must be documented.”

Fictional example document

The manual specifies an interval of six months. Maintenance should then be documented.Source: manual, page 187 · check the source

Use relevant passages as the basis for answers.
SmartView & analysis

Numbers become clear.

Income & expenditureExample · € thousands
Income Expenditure
1st quarterIncome€87,000Expenditure€60,000
Check structured results and use them in your work.

Simplified product illustrations with fictional data.

Made for your tasks.Organise · Plan · Analyse · Evaluate

01 What you can do with it

An overview is good.
Putting it to work
is better.

Get to the bottom of a number. Ask questions about extensive documents. Turn results into something you can keep working with.

Plan

Stay on top of the day.

Plans change. People are absent. New tasks arrive. Bring requirements, times and available staff together in one view and see where coordination is still needed.

Explore planning & time
Understand

What is behind the numbers?

How are income and expenditure developing? Which payments are due? Review transactions, payment flows and liquidity together. The finance assistant helps you explore questions further.

Explore finance
Analyse

The right passage. Even on page 187.

Long documents often contain more than is obvious at first glance. Ask focused questions. Semantic search finds relevant passages that an assistant can draw on for an answer.

Work with documents
Keep working

Turn an answer into a result.

Open structured results in SmartView. Edit tables, view data as charts and export your work to Excel, Word or PDF.

Discover SmartView

02 Smart AI Core & its modules

One system.
Many ways
to use it.

Your starting point might be scheduling. Or financial data, daily documentation or an AI assistant for your documents.

The shared foundation is already there. Specialist modules build on it.

01 / SOCIAL SUPPORT

Social support & participation

Personal goals, support planning and ongoing support in context. With BTHG- and ICF-related professional content.

Support planning · measures · handovers · development
02 / AI

Chat & SmartView

Develop ideas, work through questions and reuse results.

Specialist assistants · projects · files · tables
03 / STAFF

Staff & time

Coordinate rotas, record working time and organise your team.

Rota · requests · working time · staff
04 / FINANCE

Finance & property

Understand payment flows and manage assets and property.

Accounts · liquidity · rental units · correspondence
Smart AI Core

Shared foundation for organisation, access and AI configuration.

All modules

The foundation for your organisation

  • Privacy

    Take GDPR requirements into account during implementation.

  • Scalability

    Align the Azure infrastructure with the scope you need.

  • Security

    Plan access and data security from the outset.

  • Flexibility

    Connect existing systems and extend functions.

More about technology and operation

03 Think further with Smart AI Core

Your organisation.
Your idea.

Perhaps your next solution is already within the possibilities you have just discovered.

Choose an area and find inspiration. We show typical challenges, suitable building blocks and ideas for the next step.

Existing modules as a starting point.
Configured for your workflow and extended for your project where needed.

How the platform grows with you

Where would you like to make a difference?

Application idea · trades

The job is moving.
The office can barely keep up.

Hours end up on paper, technical details need searching for and figures are compiled in the evening.

One possible approach

Record working time digitally, ask questions about technical documents and analyse figures clearly.

Platform building blocks
  • Working time
  • Document analysis
  • SmartView

For your workflow: Review customer and job references and interfaces together, then add what is needed.

Discuss this workflow
Application idea · lettings

Several units.
One clear overview.

Payments in the bank account, documents in folders, agreements in the inbox. A question quickly leads to several searches.

One possible approach

Handle rental units, payment information and correspondence in the property context and follow up open questions.

Platform building blocks
  • Property
  • Rent account
  • Correspondence

Holiday lets too? Review booking platforms, guest changeovers and cleaning processes as possible extensions.

Discuss this workflow
Application idea · fitness & studios

Training is running.
Is the organisation too?

Trainers are absent, hours are entered later and the monthly overview still lacks the right figures.

One possible approach

Plan staffing and absences together, record working time and review financial development.

Platform building blocks
  • Scheduling
  • Working time
  • Financial overview

For your studio: Clarify class and membership processes and existing systems as additional requirements.

Discuss this workflow
Application idea · office & service

The answer is already
in your documents.

A customer question requires you to read extensive documents, compare details and prepare the result by hand.

One possible approach

Find relevant content semantically, work with a specialist assistant and reuse structured results in SmartView.

Platform building blocks
  • Document analysis
  • Specialist assistants
  • SmartView

For your team: Configure sources, templates and assistants appropriately; add a customer or project reference where needed.

Discuss this workflow
Your own idea

“Could we also
use it to …?”

That question is a good starting point. Perhaps you want to simplify a recurring workflow or create something new from existing data.

From task to solution

We review which modules already support your idea, what needs configuring and which additional functions should be developed.

Possible building blocks
  • Administration
  • Planning
  • AI & analysis

Your starting point: A specific task, the information involved and the result you want to achieve.

Discuss your idea

Ideas for possible applications. We clarify scope, connections and suitability for your use.

04 Your idea. Our development.

Your idea deserves
its own solution.

See an opportunity for your organisation? We build on Smart AI Core to develop a dedicated software solution for your use.

We select suitable modules, design the views you need and add functions and connections. The offer clearly distinguishes what exists from what we develop for you.

You bringYour task.The people who work with it.
The outcome you want to achieve.
We build on thatOur Core.Existing modules.
Targeted adaptation and development.
The resultYour solution.Designed for your workflow.
With an agreed scope of functions.
Who is behind it

We use it ourselves.

Smart AI Solutions from Bottrop combines experience in finance and the social sector. We use our application every day. The social module grew from work with people with intellectual and physical disabilities.

Get to know us
Where your solution runs

Cloud or your own infrastructure?

Operation should fit your organisation. We review which parts can run locally, in the cloud or in combination. We clarify AI processing locations, data flows and technical prerequisites separately.

View operation & data flows
What to know in advance

A clear scope. A concrete starting point.

We review your task using suitable example data. Before commissioning, we specify functions, adaptations, operation and costs. Introduction and ongoing support are agreed to fit the project.

How we work together

05 The first step belongs to your idea

What would you like
to make possible?

Tell us what takes time today or what you want to build next. In an initial conversation, we clarify which building blocks fit, what would need adding and which next step makes sense.

Discuss your idea

Would you like to look at the functions first?
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